Auditor general advises EAC president to change handling of public money

By Diane Saunders
Staff Writer
Published on Sunday, March 14, 2010 11:33 PM MST

A practice that allowed Eastern Arizona College President Mark Bryce to use a college credit card for personal expenditures should stop, according to the recommendation of Arizona Auditor General Debbie Davenport.

Bryce said Thursday he did nothing wrong and followed procedures that have been in place for many years.

The report does not accuse Bryce of theft or any other crime. Instead, it is critical of a bookkeeping system that allowed Bryce and other officials liberal use of college credit cards. Bryce was the only official named in the report, which covers the five-year period of 2003 through 2008.



A complaint to the auditor general in October 2008 brought to light Bryce’s use of the credit card for buying meals for himself and others, including EAC Governing Board members.

“As a result of our review, we determined that the (college) district has made improper loans of credit and public monies to the president totaling at least $7,402 and allowed him to spend over $16,000 in violation of district policy, $4,000 of which may have been a gift of public monies to himself and other district officials,” the audit report states.

The report shows that Bryce used his college credit card to purchase airfare for his wife or children on eight separate occasions.

“On six occasions, these family airfare tickets were purchased more than 30 days in advance of the travel,” the report states. “Furthermore, on six of these trips, (Bryce) used the district credit card for additional travel expenses, such as family meals and spa services.”

Bryce said he used the college credit card to book family trips because he wanted to be sure all family members would be on the same flight. Also, he chose certain flights because of reduced fares and asked an employee to make the arrangements.

According to Bryce, there was never any intent to misuse his college credit card, and he did not hesitate to reimburse the college.

“I promptly paid when I was asked to do so,” Bryce said.

The repayment period ranged from two to 151 days, according to Davenport’s report. Bryce contends the delay was because he was not notified promptly, not because he put off repaying the college.

The auditor general’s office, however, views this practice as a “loan of public monies” — a practice that continued from January 2003 through October 2008. A description of the personal “loans” and the number of days that passed before payment follows:

• Airfare and conference registration for wife, phone calls, gym and spa fees — $679.94, 151 days outstanding.

• Airfare for wife — $221.30, 114 days outstanding.

• Airfare for wife, meals and rental car — $497.53, 113 days outstanding.

• Airfare for wife, three extra nights at hotel, three extra days of rental car use, a movie and spa services — $1,511.14, 85 days outstanding.

• Airfare and travel agency service fee for wife — $396, 53 days outstanding.

• Airfare for wife and gift shop merchandise — $169.51, 51 days outstanding.

• Airfare for wife and two children and meals — $1,926.83, 44 days outstanding.

• Airfare for wife and gift shop merchandise — $560.40, 21 days outstanding.

• Personal expenses such as meals and movies on 15 additional trips — $1,440.07. The number of days outstanding ranged from two to 62 days.

The report states EAC policies prohibit the use of credit cards for food purchases.

“District policy strictly prohibits credit cards from being used for meals or food at any time. However, during the time period reviewed, (Bryce) used his district credit card to pay for food on 212 separate occasions, spending approximately $16,300,” the report states.

The report also states about $4,000 was for local meals for himself, college employees, governing board members and “possibly others.”

According to the report, employees will only be reimbursed for meals when they are traveling 35 miles away on official business. Under certain circumstances, meals will be paid for at official local functions.

“There was insufficient documentation to determine whether these local meals served a public purpose or whether they were connected to an authorized official function,” the report states.

Bryce disagrees, saying there is no policy against using credit cards for food purchases. There is, however, a guideline, which was given to state auditors to explain the college’s practice of food purchases.

Tim Curtis, EAC’s chief business officer, agrees with Bryce.

“What I gave them was a guideline I give to (employees). It’s not a policy,” Curtis said.

According to Bryce, the intent of the guideline is to prohibit certain employees, such as maintenance workers, from using a college credit card to buy groceries on the way to a hardware store to buy parts.

Employees who travel out of town to represent EAC at conferences are allowed to use their college credit card for meals, Bryce said.

He said meals must be purchased for athletic teams and other student groups when they travel.

The college president also said it is reasonable for a college official who is traveling to be able to use a college credit card to buy meals.

On March 10, the EAC Governing Board clarified its policies related to business expenses and procedures, including the purchase of food.

“It has always been and shall continue to be the policy of the Governing Board of the Graham County Community College District (EAC) that the college’s executive level employees, including the president, are authorized to purchase food and pay for meals and incidentals by check, cash, college purchasing/credit card or otherwise as they travel or otherwise carry out district business and activities deemed by them to be in the best interest of the district, and they have the authority to authorize other employees to do likewise,” Section 1 of the resolution states.

The audit also states more than $13,000 in purchases were not supported by itemized receipts. About $10,000 of those purchases involved food.

Section 3 of the EAC Governing Board’s resolution addresses documentation.

“The board reminds all college employees that they must maintain appropriate documentation for all business expenses. Such documentation includes, but is not limited to, original receipts showing line-item detail.

The board may, in its discretion, direct the college to refuse to reimburse expenses that are not supported by appropriate documentation.”

Although Bryce contends he did nothing wrong and followed long-standing procedures, the college president said Thursday college officials will seek advice from the auditor general’s office.

“We’re asking, ‘please help us to improve,’ ” Bryce said during an interview Thursday in his office.

To help the college improve, Davenport recommended the following actions:

• Require Bryce to make personal purchases with his own money.

• The college should refuse to pay for unallowable expenditures, including personal purchases.

• Require original receipts for all purchases.

• Require that all college employees, including Bryce, to conform to the college’s established travel policies.

Copyright © 2010 Eastern Arizona Courier

Comments

56 comment(s)

    Dear Courier and Community wrote on Apr 5, 2010 9:20 PM:

    " Tomorrow from 11:00 a.m. - 12:00 p.m., EAC's administration is hosting a luncheon for college faculty at Discovery Park in the Jupiter room. Perhaps this is an attempt to placate faculty? Perhaps someone from the administration will speak to the faculty on this issue? Perhaps a reporter from the Courier could be on hand to cover this event for the community? "

    HMMMMM wrote on Apr 2, 2010 1:20 PM:

    " Some how we shoulld be able to blame the Pima Police Dept. for this too. "

    Am I Missing Something wrote on Mar 30, 2010 1:48 PM:

    " If he paid back all of the charges, how is he using up the college budget? I understand that he shouldn't have been charging and paying off the charges, this was against the rules. But he did not take anything from the college. Once he paid the bills, everything was even. "

    christian wrote on Mar 29, 2010 3:48 PM:

    " I want to know why bryce thinks he is above the law as president he should be acting out in a more responsible way. So his other employees will follow his leadership, buying airfare for family members on the college budget is not responisble especially now when they are going to have to cut programs. That money could have been put to good use to help college programs. "

    To this too shall pass wrote on Mar 20, 2010 3:08 PM:

    " Believe me, the former and current employees of the college will remember every bit of it. They might not be able to do anything about it, but it will be remembered. If you public taxpayers are smart, you will demand some accountability because of the property taxes we all pay. Let's not let them just sweep this under the rug. Call, visit, show up to board meetings......be a thorn in their sides so that they get the message that this kind of behavior is not condoned by the public and you are outraged by it. "

    This too shall pass wrote on Mar 19, 2010 9:00 PM:

    " Mark Bryce, the EAC board, (and Kincaid and the Safford City Council) know that they just need to lay low until the next big outrage is published and we will all change our focus to be outraged at that instead. We have very short attention spans, much too short to expect any kind of action. Give it a few months and no one will even remember it happened. "

    To Policy wrote on Mar 19, 2010 8:05 PM:

    " What do you mean "This just goes to show Bryce's character and honesty that he was paying everything back when no one was really checking on him. A great sign of character is what you choose to do when no one is looking and he's paid every cent." Did you miss the part about him not being able to provide receipts for $13,000? I don't know if he is or isn't a great president, but I do see that this is a clear case of an abuse of authority. "

    Company card holder wrote on Mar 19, 2010 7:56 PM:

    " I was withholding judgment on the Bryce situation until his explanation for why some of the account were in arrears for so long was "I promptly paid when I was asked to do so." I could understand if he used the card to pay for a tkt for his wife because they were purchased together, but he should have paid that back IMMEDIATELY, it shows up on the account within days. It seems like he was waiting to see if they would catch it or not. If they never asked him he would have never paid it? "

    State Employee wrote on Mar 17, 2010 11:19 PM:

    " If I was one of you Bryce's, I would be furious too! Look at all the trips you will miss out on now. If I was Mrs. Bryce, i would hang my head in shame. How can ANYONE think this is okay? Do you people honestly think this is okay??? What job in the private or governmental sector would ever just turn a credit card over to an employee -- and that's what you are, Mr. Bryce...a mere employee, although a very highly paid. one. No oversight!!! "

    State Employee wrote on Mar 17, 2010 11:12 PM:

    " This Board and Prez do not understand the Board of Regents requirements. This will not end just because Mr. Bryce is accustomed to wielding a whip with his inferiors and church-goers. When the Regents get wind of this, they will adddress the situation. I am very encouraged by the public outcry! This "long-standing guideline" is ludicrous! No governmental agency in the country operates this way! It's called public disclosure - transparency - doing the right thing - receipts for reimbursement. Demand justice! Criminal actions I say! "

    Heck of a Attorney wrote on Mar 17, 2010 8:03 PM:

    " Ahhh "I paid it back when I was asked to do so", maybe I can tell Chase Bank that at the end of next month, you think? I guess EAC is run kind of like AIG and the President is too big to fail! "

    whinny employees wrote on Mar 17, 2010 12:45 PM:

    " President gives you raises when they were not expected. He starts a retirement account for you. 403B. Gives you more time off.

    If you don't like working there leave! "

    Ripped OFF wrote on Mar 17, 2010 12:44 PM:

    " Mr. Bryce is being ripped off! He has helped EA bring in soooo much money. and EA wont even feed him. Wow. "

    no fault wrote on Mar 17, 2010 12:42 PM:

    " " Slow notification that the College was owed money, poor or no documentation for expenses, widespread violation of the chief business officers guidelines.

    Sounds like everyone involved is guilty except President Bryce. " "

    bloo blee blaa wrote on Mar 17, 2010 12:33 PM:

    " bloo blee blaa "

    Ft Thomas is SMART wrote on Mar 17, 2010 8:52 AM:

    " Let's put the Ft. Thomas board on the EAC board. Ft. Thomas may be small, but they follow protocol and get the job done. Kudos to Dr. Ben and team. EAC is run by name only. That name needs to keep up with the Jones, and everyone knows and laughs. Its time to end the politics and fix the problems. "

    Recall the board wrote on Mar 17, 2010 1:47 AM:

    " It is time to recall the board. They hired Mark and choose to let this happen now they refuse to fix the problem. Good bye state money. Good bye board "

    Bryce is paid a lot of money wrote on Mar 17, 2010 1:44 AM:

    " Bryce is paid a lot of money and there should have never been problems. It's his greed and pours judgment that has caused the problem. What do you think he has done for the past two years not covered? Things have gotten worse. His expensive carpet, gym and Mountain View. The way he was hired and his open disregard for public policy are enough to fire him. This is not likely to happen but loss of state money because the board does nothing is likely. "

    The real headline should read wrote on Mar 17, 2010 1:36 AM:

    " Bryce covers-up his miss handling of public money. Now his cover-up has turned to lies. "

    Faculty says wrote on Mar 17, 2010 1:33 AM:

    " This is just the tip of the problems. We all have known for years of the Presidents abuse of money and power. We are all afraid of our jobs because of the way
    he runs at the college. He has the board in his pocket. The AG has just started to find out about his behavior and activity. The Citizens need to stand up nowand make the board act to remove Bryce. His miss use of power and now money points that he should go. "

    What should hppen wrote on Mar 17, 2010 1:30 AM:

    " The board should give Bryce a severe reprimand for his abuse of public monies. This should include reimbursement for the $13,000 of items previously reimbursed for which no receipts were submitted and he should be fired. Bryce should step down or be fired and the board should take action now or be recalled. Bryce and charge him with felon grime for Gift of public funds. EAC receives most of its money from the state and Bryce is putting that at risk.. "

    SPA wrote on Mar 16, 2010 8:12 PM:

    " SPA SERVICES!!!!! ARE YOU KIDDING ME? "

    Teacher wrote on Mar 16, 2010 5:28 PM:

    " A teacher at Fort Thomas (supposedly) pocketed $500.00 of which he was allowed to spend on a motel room at a conference and guess what !!! he was FIRED...not even allowed to go back to his classroom to get his personal belongings. Now if the Superintendent of Ft. Thomas Schools found that out within a few weeks and fired him then how can this be allowed to go on for 7 years???? "

    Really Mr.Bryce wrote on Mar 16, 2010 12:19 PM:

    " I would really love a job where I can have control over a credit card paid by tax dollars. Then only have to pay for my personal stuff when and "IF" someone has the nerve to tell me, the boss, I need to pay up. Honestly how can anyone defend this behavior? The board needs to be accountable also. "

    Public Information wrote on Mar 16, 2010 10:35 AM:

    " Everyone needs to go look at Graham County webpage and search the document center on your left for Mark Bryce. Its all public information. Has information about deeds, property, etc. Look at all his transactions. Take a look for yourself. "

    Stick to your guns wrote on Mar 16, 2010 10:15 AM:

    " To President Bryce,

    The best way for you to show that you've done nothing wrong is to continue your same practice of usage of EAC credit cards. The guidelines are in place now as they were before. Don't give in to public pressure. Follow the same procedures that have been in place for years.

    If you change your habits and follow the recommendations of the auditor, then you are admitting that these practices were not appropriate. STICK TO YOUR GUNS! DON'T GIVE IN! "

    EAC Employee wrote on Mar 16, 2010 8:24 AM:

    " How the Board handles this will be a real test of whether EAC can be run as a professional quality organization, and as a credit to the State. Given the past my initial feelings are not very optimistic "

    Curious wrote on Mar 15, 2010 9:54 PM:

    " How do we as citizens go about making sure Bryce and the EAC board are held accountable for their actions ? Why did it take an auditor to find out the real truth ? I'm tired of cover ups in this Valley. "

    How rude wrote on Mar 15, 2010 9:38 PM:

    " I want to see Bryce's investigation report posted on EACollege's website. Everyone should be warned about donating money to the college. The donations are being spent on his families spas, vacations, and personal debts. Thank You so much Eastern Arizona Courier for telling it like it is. Now I think Graham County needs to make an announcement of this incident. After all most of our tax money goes to that college. I will be some what satisfied when they terminate all people involved in this cover up. "

    citizen wrote on Mar 15, 2010 5:35 PM:

    " One of the perks Bryce is giving Board Members is preferential hiring of thier immediate family members. If you think that is not true I encourage you to spend a little time talking to EAC employees. I did and got that story from many of my friends there. The general feeling I get is that things are not well at EAC. Maybe it is time for a change at the top, including a new Governing Board. Are any up for election this fall? "

    citizen wrote on Mar 15, 2010 5:22 PM:

    " The audit also states more than $13,000 in purchases were not supported by itemized receipts.

    So there is no proof that purchases of more than $13000 was even work related. What conscientious public employee would spend that kind of money and not turn in a receipt? And what conscientious Board would allow that? It all sounds pretty fishy to me. I think the Governing Board members need to be held accountable too. They let Bryce do anything he wants because of the perks they get. Everybody's back gets scratched at taxpayers expense. "

    To No Crime wrote on Mar 15, 2010 4:17 PM:

    " The staff who allowed these practices are more "good old boys" and "yes men" for Bryce & McEuen (& the board who are probably guilty of some of the same things). I don't think they would/could stand up & say "no" for fear of losing their jobs so these unethical practices keep going on. Bryce & McEuen have thought they were untouchable for many years now but yet have disciplined staff for allegations that did not even occur. Many good staff & faculty members are sick of the stuff that goes on there. Power went to their heads. "

    Is it true wrote on Mar 15, 2010 12:19 PM:

    " Is it true that President Bryce is paid $200,000 and on top of that get's a generous car allowance to pay for the Caddilac he drives? "

    To take a closer look wrote on Mar 15, 2010 12:05 PM:

    " To 'take a closer look at AG's reports':

    If the Colleges NET assets increasd by 7.4 million dollars last year, why are we still being required by the College Board to pay the highest local property tax rates in the State to support EAC? "

    Im faculty wrote on Mar 15, 2010 11:57 AM:

    " President Bryce is a former attoney with no relevant experience that would qualify him to be the College President. He's knows that so he delegated every major (and most minor) operational decisons to VP McEuen who is a former Phelps Dodge computer programmer also with very limited relevant experience that would qualify him to run a College, but someone loyal to President Bryce.

    The current issue is just a public manifestation of this caliber of leadership and just a tiny portion of the problems that currently simmer just below the public level at EAC. "

    Steve wrote on Mar 15, 2010 10:45 AM:

    " Bryce is best suited to being the conductor on the "salsa train" - not run a major institution "

    Full Report wrote on Mar 15, 2010 10:29 AM:

    " Courier - please post the full report on your web site. It will take less space than some of the video you post and do much more to inform the public of the issue. This is important and you've done a great job already. Please don't back down now. The report is a public document that the public is entitled to see. We just don't know how to get a hold of it and you have it and could make it available. Please continue your committment to great journalism and transparency in Gila Valley politics. "

    No crime wrote on Mar 15, 2010 10:23 AM:

    " The report states explicitly that the Arizona Constitution was violated. This is a crime and a felony crime against the most basic law of the State. A document Mr. Bryce has sworn to uphold!

    People in the County can be and are prosecuted for felonies that involve less than $500. This crime inovlved much, much more, and involved public money. "

    Please wrote on Mar 15, 2010 10:13 AM:

    " Bryce is asking the Auditor General's Office to help the College improve? Which of the AG's suggestions ( a list of common sense business practices employed everywhere else as a routine way of doing business ) could he and his highly educated and highly paid associates not figure out on their own? Makes me worry about the quality of the education being delivered there. If the standards are set at the top (Board, President, and Exec. VP), it appears like behavior and standards at EAC must be set pretty low. "

    Closer look at AG reports wrote on Mar 15, 2010 10:11 AM:

    " Thanks for directing me to the audit reports on the AG website, I've learned more about how great a president Mark is! Did you notice that the colleges NET assets increased by 7.4 million!!? From June 2006 to June 2008. And from what I've learned, it's from the smart investments He's been making for the college. NOW look at the other counties, they're a mess! Throwing out Mark would be the stupidest thing this valley's ever done! We should pay him MORE so he'll stay longer! Way to go Mark Bryce! We're lucky to have you at the helm. "

    policy wrote on Mar 15, 2010 9:59 AM:

    " No laws were broken here, there was just a confusion in policy. It looks like the AG doesn't understand EAC's policy. This just goes to show Bryce's character and honesty that he was paying everything back when no one was really checking on him. A great sign of character is what you choose to do when no one is looking and he's paid every cent. Way to go Mark we never doubted your integrity. "

    Nothing will happen wrote on Mar 15, 2010 8:23 AM:

    " It is clear from this article that the College Board is solidly behind President Bryce and therefore he'll get no discipline from them. To deflect the blame, he and the Board may make life miserable for some who work for them. There is a lot of evidence of that already in the statements about the maintenance workers, business office staff, and Board resolution 'reminding' employees.

    So unless we're willing to recall the Board (not likely) or Kenny Angle prosecute (not likely) we should drop this issue so more innocent people don't get hurt by the alledgedly guilty parties. "

    Bookkeeping System wrote on Mar 15, 2010 8:12 AM:

    " It seems strange that the lax bookkeeping system resulted in only one person being accused of taking advantage of it. The auditor general identified only one person at the College who violated the law and District policy or guidelines. The Board resolution makes it sound like all 'Executive Level' employees are allowed to do what Bryce was doing. Where any of them doing so, or did President Bryce make everyone else live by the the law/policy/guidelines that he did not? "

    A Voice of Reason wrote on Mar 15, 2010 7:21 AM:

    " So . . . the Auditor General spends more than a year to examine nearly six years of travel. Must have been thousands of documents. And the AG's bottom line is that Bryce doesn't owe the College a dime. Hmmm. If there were actual wrongdoing, I would expect the AG would have a different conclusion. A case of poor judgment, perhaps. Wrongdoing, not likely. "

    matter of opinion wrote on Mar 15, 2010 5:30 AM:

    " Some people don't handle power well and this is one of them. "

    Fred wrote on Mar 14, 2010 10:55 PM:

    " If most other people working for any other company were to use the company's credit card in this manner, they would be terminated.

    Why is it that Bryce is allowed this luxury? How much money has he failed to reimburse EAC for his personal expenses?

    He gets paid enough money that he should pay for his personal purchases out of his own pocket. I wonder if he has reported this as income to the IRS? "

    Doesnt add up wrote on Mar 14, 2010 9:29 PM:

    " If he used the college credit card only so he could book all of the family tickets at the same time, why did he continue to use the college credit card for all of their meals, movies, etc. when he could have avoided any apperance of impropriety and used his own card. Most of his explanation just doesn't add up. He knew he used the college's credit card and so could have asked to repay the debt at any time. To say he was waiting on others, who work for him, is pretty lame. "

    Concerned wrote on Mar 14, 2010 8:17 PM:

    " Yes, we understand that you can use taxpayers monies for YOUR meals and YOUR travel, college athletic teams and college student groups....but please for spa, rentals, airfare , phone calls, gym fees, movies, gift shop merchandise...WOW how was that missed since 2003 until now!!!! "

    Citizen wrote on Mar 14, 2010 8:12 PM:

    " I'm not alone when I say this. I want Bryce removed from office. The dollar amounts listed in this report are ridiculous. Looks like his family has been living pretty nice on trips and vacations with our property tax money. The advice the public wants to see upfront is the prosecution and dismissal of Bryce's position. We also want our County Attorney to take action. "

    Funny wrote on Mar 14, 2010 7:14 PM:

    " Bryce states that he "followed long standing procedures". Correct me if i a wrong, but the current "procedures" as far as credit card usage were put into place in 2003. Bryce was president at this time was he not. Pres. Hoopes left in 2002 if I am not mistaken. Once again just sounds like he is trying to sugar coat his answer instead of addressing and apologizng for breaking a policy put into place during his time as president. He makes it sound like the policy was there before he came in as president. "

    Finaly wrote on Mar 14, 2010 7:06 PM:

    " Its nice to see the actual report printed in the paper for all to see. There you go Mr. Pursley. What do you think now. Using public money as basically an intrest free loan!! Being a lawyer he should know better then anyone that this is a big NO NO!!!!! Intrest free loans on the taxpayers dime.........real honest guy!!!! "

    Questions wrote on Mar 14, 2010 6:43 PM:

    " I don't care what Mr. Bryce does with his personal life but when it involves paying for family members airfare, rental car, spa, food and who knows what else on the college credit card then personal life becomes public life.
    Mr. Bryce can't substantiate the $13,000 in expenses which would be considered abuse for using the credit card for unauthorized uses which in turn is theft. Why didn't he use his own personal credit card for family? He knew he incurred a debt but had to be told when to pay come on! FIRE HIM! "

    Staff at fault wrote on Mar 14, 2010 1:43 PM:

    " Slow notification that the College was owed money, poor or no documentation for expenses, widespread violation of the chief business officers guidelines.

    Sounds like everyone involved is guilty except President Bryce. "

    jw wrote on Mar 14, 2010 1:36 PM:

    " if mr bryce is such an honorable man you cant tell me he doesnt know better. . any time a bussiness dealings being carried out receipts are a must and a protection .if you hadnt got exposed would you have paid back?? You shouldnt have to be told to pay up. your wife should not have allowed you pay for her with the card. Dont tell me family doesnt know what you do behind closed doors. I personally know someone in same postion and the wife always pays her ownway.sheknowsbetter "

    No crime wrote on Mar 14, 2010 1:36 PM:

    " The report states that the District allowed President Bryce to engage in a practice that is a violation of the Arizona Constitution. So either he broke the law, or the Board or Staff who allowed the practice did. I'm not an attorney, but in my view violating the Constitution is breaking the law which is a crime. "

    Publish full report wrote on Mar 14, 2010 1:34 PM:

    " Will you put the full report on the Courier's web site so everyone can read it and draw their own conclusions? "

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